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Being in the company does not mean that you do not use English. In order to facilitate internal communication in English, we will introduce concretely essential business English phrases that are often used in the company, such as customer support and various Ho-Ren-So.
QUIZ Report to your boss
Which of the following English sentences is appropriate when saying "The meeting is over"?
- 1)The meeting is over.
- 2)The meeting is finished.
Correct answer 1
The meeting is over. Means "the meeting is over". In this situation, when I say The meeting is finished. To the natives, I am mistaken for the adjective finished, and say, "The meeting is no longer going well" and "The meeting is desperate." It may be misleading.
This is safe ♪ Frequently used internal phrases-Report to your boss-
- 1 It was a meeting with Japan Trading Co. tomorrow, but it was changed at 3 o'clock.
- Our meeting with Japan Trading tomorrow has been changed to 3:00.
Or you can briefly say Tomorrow's Japan Trading meeting got changed to 3:00. Also, if you want to say "I put a memo on your desk", say "I put a memo on your desk."
- 2 Mr. Jim, Mr. Yamada of Japan Trading Co., Ltd. called me earlier. I'd like you to call me back.
- Jim, I just got a call from Mr. Yamada at Japan Trading. He'd like a call back.
"He'd like you to call him." Has the same meaning as "He'd like you to call him." Both are expressions that are often used.
- 3 Mr. Yamada promised at 3 o'clock, but he seems to arrive about 30 minutes late.
- Mr. Yamada, your 3:00 appointment just called and said he's running 30-minutes late.
This is the way to say when you receive a call from a customer and send a message to the person. Remember the phrase ~ just called and said ... (I was saying ... on the phone from ~). "He said he'll be 30 minutes late." Has the same meaning.
- 4 Jim, you can see Mr. Kato of ABC Publishing at the reception.
- Jim, Mr. Kato from ABC Publishing is in the lobby.
"You can see it at the reception" is OK in ... is in the lobby. Or you can say Jim, Mr. Kato from ABC Publishing is waiting for you at the entrance.
- 5 I passed it to conference room B.
- I showed him to Room B.
Remember the expression show ~ to ... (to guide you to ...). Or he could say He's waiting for you in Room B.
- 6 A parcel has arrived from Mr. Sato of XYZ Radio.
- You got a package from Sato-san at XYZ Radio.
At Japanese companies, there is no problem with saying Sato-san even in English. Also, Sato-san at XYZ Radio sent you a package. Has the same meaning.
- 7 Jim and Mike Smith at the head office want you to send us the materials for the new project.
- Jim, Mike Smith at headquarters would like you to send the file on the new proect.
In the business scene, it is recommended to say would like you to…. "Materials for new projects" can also be called the file on the new project or the new project documents.
Simple is best! How to write in a simple and easy-to-understand calendar
The basics of writing work hours, going out, etc. on the calendar are simple and easy to understand.
Here, we will introduce examples of expressions that are easy for anyone to see, which are used for writing messages on message memos and whiteboards.
| In a meeting | Arrive at 12 o'clock |
|---|---|
| In a meeting | In at 12:00 |
| Leave the office at 5 o'clock | Afternoon departure |
| Out at 5:00 | In after 12:00 |
| I'll be back at 2 o'clock | During lunch |
| I'll be back at 2:00. | Out to lunch |
| Meeting at ABC | Meeting with Joe Smith |
| Meeting at ABC | Meeting with Joe Smith |
| Meeting at National at 1 o'clock | |
| 1:00 meeting at National Inc | |
This kind of information shared within the company must be written in a way that anyone can see, so that there are no mistakes.
Please remember how to write it and use it for internal communication.
