Business English Business Email English 2


What is the business English expression when requesting a change in the meeting schedule? Learn the expressions of commonly used emails.

QUIZI had to ask for a change in the meeting schedule. Which of the following two sentences is more polite?

  • 1)I'm going to have to reschedule our meeting tomorrow.
  • 2)I'm going to reschedule our meeting tomorrow.

Correct answer 1

It means "I had to change the schedule of tomorrow's meeting." By including have to, the nuance of "(I'm very sorry) by all means" is added. This phrase is natural because we ask for sudden changes. Please note that I'm going to reschedule ... in 2 will be "change anyway" and will give a slightly selfish impression.

This is safe ♪ English for frequently used emails

Rescheduling of June 5 meeting ①

Dear Ms. Johnson:

I'm terribly sorry, but something has come up and Mr. Tanaka won't be able to meet with you on Friday, June 5. ②
Could we possibly change the day of our meeting? ③ Would you happen to have time on June 4 or on June 10? ④
If these dates are inconvenient, please let me know when would be convenient for you. ⑤

I hope this doesn't cause too much inconvenience. ⑥ I'll be waiting to hear from you. ⑦

Best wishes,
Miki Saito

① Subject: Meeting on June 5 Request for change

June 5 meeting schedule change is also OK. How to write the subject is explained in the column at the bottom of the page. Please refer to that.

② I'm very sorry, but I couldn't go to the meeting on June 5th (Friday) due to an urgent need for Tanaka.

I'm terribly sorry, but… Remember the phrase “I'm very sorry”. Something has come up means "I was able to make an emergency".

③ Is it possible to change the date of the meeting?

I'd like to ask if we could change the day of our meeting. Also, if you ask for a change of time, Could we possibly change the time of our meeting? "Is it possible to change the meeting time?"

④ Could you please give me time on June 4th or June 10th?

Would you happen to ...? "Isn't it?" Is a polite phrase often used when asking the other party's convenience. Let's remember.

⑤ If this day is not convenient for you, please let us know the day that is convenient for you.

Could you suggest a couple of times convenient for you? "Can you give me some time that is convenient for you?"

⑥ We hope that this will not cause a great deal of inconvenience.

Or, I'm very sorry for the inconvenience. Or I apologize for the trouble. Is a word of apology that has almost the same meaning.

⑦ We look forward to your reply.

Similarly, as a closing word, "Thanks for your patience and understanding.", I appreciate your patience. (Agree), Please accept my apologies for this in convenience. "We apologize for the inconvenience." I have.

COLUMN Subject is also part of the important email

I think it is surprising that the "subject" is written appropriately in the exchange of emails. The "subject" is also part of the important letter. The first thing the person who receives the email reads is the "subject", so you have to think about the reader.

  • Make sentences that include verbs (or gerunds) as much as possible.
  • Be as specific as possible and avoid ambiguous expressions.
  • Longer is better than something that is too short. Only nouns such as meeting and estimate are NG.
Good and bad examples of the subject
"Request to change the meeting schedule on June 15"
  • ◎ Request to reschedule June 15 meeting
  • × Request to reschedule tomorrow's meeting
  • × Tomorrow's meeting

Do not write tomorrow (tomorrow) or next week (next week), but enter the date.

"Invitation to the seminar on January 20th"
  • ◎ Please come to the January 20 seminar
  • × Invitation
  • × January 20 seminar
"Questions about M4538"
  • ◎ Three questions about M4538
  • × Questions Questions
  • × M4538
"I'm looking forward to coming on August 10th."
  • ◎ Looking forward to your August 10 visit
  • × Your visit next month
  • × August visit